How to send a registered letter with notification: 8 reasons to do this + 5 stages of the procedure + 2 ways to receive notification of delivery of correspondence.

Several decades ago, correspondence, and therefore state postal services, were held in high esteem by both ordinary citizens and official organizations. Then standard “paper” epistles began to be actively replaced by electronic or fax letters, but still did not completely disappear.

We know: in order for the message to reach the addressee accurately, you need to send it registered or valuable. You will have to pay a little more, but the chances that your message will get lost somewhere are minimized.

How to send a registered letter and how is it different from the usual one? Russian Post and Ukrposhta will answer these questions.

What is a registered letter and how to send it?

If you often have to send parcels with important or light documents valuables, then it is better to understand the issue of the safest and fastest correspondence in order to be guaranteed to deliver to the addressee what is needed.

1) A registered letter is...

There are three options for sending letters:

The most popular and inexpensive way correspondence.

You can do without postal services altogether if you have a postal envelope and a stamp of the appropriate denomination lying around at home.

Write your address and the sender's, seal the envelope, put a stamp (you can take an envelope with a stamp already printed), throw it in the mailbox - and that's it, the job is done.

But you need to keep in mind that standard messages are sometimes ruined by postal workers, so if you are sending something very valuable, it is better to take a closer look at the second and third options.

Custom.

We'll talk about it in more detail a little later.

His main distinguishing feature- the fact that you, as the sender, can accompany your message with an inventory of the documents contained in it. The postal worker will carefully check your list and stamp each page.

The main disadvantage of sending valuable letter- the fact that it is not delivered to the specified address, but is required from the recipient, who receives a delivery notice, to personally appear for it at the post office.

The shelf life of a valuable letter at the post office is 30 days, after which it is returned to the sender, so the recipient, if he does not want to, may not come for it at all.

Most often, in both Russia and Ukraine, securities are sent either by courier or by registered letter.

This type of letter can only be sent from a post office.

In both Ukraine and Russia you will receive a check with a code. Thanks to these codes on the official websites of Ukrposhta ( http://ukrposhta.ua/ru/vidslidkuvati-forma-poshuku) and Russian Post ( https://www.pochta.ru/tracking) you can track your message and find out its status.

2) Why is it worth sending a registered letter and not a regular letter?

Sending a message officially via mail is not just a whim. This is a necessity when it comes to delivering some important papers, etc.

There are 8 reasons to send a registered letter:

By handing the envelope personally to the postal employee, you receive a check from him as confirmation that the transaction took place.

Whereas, when you drop a letter in the mailbox, you have no guarantee that at least someone will take on obligations.

1. The personal responsibility of the employee to whom you hand the envelope - he assumes financial obligations for your correspondence.
2. All registered letters are added to the documents accompanying the correspondence, regardless of the route.
3. You can send a message not only within your own country, but also abroad.
4. Thanks to the code on the check, you can follow the path of your envelope.

You will know for sure that the addressee received the sent papers, because he confirms receipt with his signature.

In addition, you can always order a notification service.

Relatively cheap compared to courier services.

The cost of sending depends on where exactly you are sending the letter and its weight.

5. There are a huge number of post offices in Russia, Ukraine, and other countries, so you won’t have to look long to find where exactly you can send your message.

Many people are put off by the reluctance to deal with official mail. They say that nothing has changed here since the times of the USSR: the same huge queues, rude employees, chaos and red tape.

But just the other day, one of my friends, a beauty salon administrator, sent correspondence from Ukrposhta to her partners. I spent 16 hryvnia and 15 minutes on everything.

The employee was extremely polite, helped me write the address and explained how to track the message on their website.

The queue is only 3 people, including a friend. A day later, the partners received the package.

So, as you can see, today it is a fairly simple, inexpensive and convenient service.

How to send a registered letter in both Russia and Ukraine?

Sending correspondence of this type is quite simple, and even a child can cope with this task.

If you still doubt whether or not you can do everything quickly, I suggest you familiarize yourself with the procedure itself in more detail and find out what other services you can get at the post office.

1. Procedure for sending a registered letter.

First, you need to know what kind of letter can be sent as a registered letter. There are certain norms and restrictions on the weight and size of the envelope.

Envelope size (in mm)	Weight Limit letters for sending in Russia (in g)	Maximum weight of a letter for sending in Ukraine and abroad (in kg)
110 x 220	100	2
114 x 162	100	2
114 x 229	100	2
162 x 229	100	2
229 x 324	100	2

Here is the procedure to follow if you want to send some documents by registered mail:

You can inform the recipient that you sent what you promised, and, depending on the distance between your cities, he should expect the package at such and such a time.

That's all. The procedure is simple and extremely clear.

It is better to go to the post office not during rush hour, for example, during the standard lunch break from 13.00 - 14.00 or after 18.00, when most people end their working day, but choose another time when there are fewer people at the post office.

This way you will avoid long queues, and the postal employee will give you maximum attention and time.

2. You can send a registered letter using the following services:

Another argument for sending correspondence in this way is that you get the opportunity to take advantage of additional services that are very pleasant and useful.

Anyone who decides to send a registered letter can choose one (or even several) services from this list:

Personal delivery to the addressee.

That is, the recipient will not just find a notification in the mailbox that he needs to come to the post office to pick up his correspondence, but will receive the message directly from the hands of the courier at the address indicated on the envelope.

Sender notification.

If you are very worried about whether the addressee will receive the correspondence or not, you can order a service such as notification, for example, via SMS.

The service is paid.

Air shipment.

Most often, mail is delivered by ground transport.

If you want the recipient to receive your message as quickly as possible, you can order air shipment. Naturally, this service will cost a lot.

3. How to send a registered letter with notification?

The most common service used by citizens of Ukraine and Russia if they want to send registered correspondence is a request to notify the sender that the correspondence has been accurately delivered to the recipient.

Indeed, why be nervous in vain, constantly tugging at the addressee “Well, did you receive it?”, “Did you receive it today?”, “And now?”, if you can patiently wait until the postal employees tell you that they have completed their job.

You can send a registered letter with notification:

The cost of sending registered mail in Russia will soon become more expensive.

After signing the order, the shipping price will increase to 41 rubles:

Any adult should know how to send a registered letter. Believe me, this knowledge will definitely not be superfluous to anyone.

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Some notices leave citizens with more questions than answers. IN lately User comments about receiving notifications marked ST have become more frequent - we will tell you what this means in this material.

What kind of notices are these?

ST notification – notification of receipt of a registered letter (parcel, parcel) addressed to the addressee. It is sent by the district post office, obliging the recipient to pick up the letter/parcel as soon as possible.

Sometimes a form with a similar abbreviation may indicate a shipment with cash on delivery, declared value. Most often, the mark only indicates the registered nature of the shipment.

Who might the letters be from?

ST and ZK notifications are sent upon receipt of a letter from government authorities for two-way interaction. This may be indicated by the additional index “DTI” or “Judicial”. Most often, the name of the organization is included in the following list:

1. Law enforcement agencies - the letter informs about a fine, an administrative offense, and describes further actions to peacefully resolve the situation.
2. Military commissariat - summons to undergo a medical examination, sending to armed forces RF.
3. Judicial authorities - a summons to a trial, notification of the start/suspension/completion of proceedings on a claim/complaint.
4. Banking structures - indication of existing debt, advantageous offers for opening a new loan, sending bank card(in case of ordering to a residential address).
5. Tax/Migration services - clarifications on payment of income tax, indication of the need to register new property, questions about the citizenship / location of your loved ones, relatives.

Sometimes an ST notification may arrive after receiving a registered letter from a non-governmental organization, however, in this case, the contents of the letter are not particularly different - the company most likely acts as a mediator in resolving bilateral disagreements.

How to track the movement of an ST letter using tracking?

In order to find out the sender of a letter before visiting the post office, just open any Internet browser and follow simple instructions:

1. We find a convenient resource by searching for “Tracking letters”. We recommend using the following sites - Pochta.Ru, GdePosylka, Track24. These names can also be entered into a search; the list is compiled based on user reviews.
2. Looking for home page an empty field, accompanied by the caption “Enter the tracking number.”
3. We open the notification form, rewrite the combination of numbers located under the large barcode (in 90% of cases it is located at the top of the sheet).
4. Press Enter / the specially designated icon on the right - wait up to a minute.

In fact, that’s all - if you haven’t made any mistakes, you should see a list of registered letter movements. The first column indicates the sender of the letter, his brief data indicated when transmitting the item.

Important - tracking does not always provide complete data about the letter; in this case, all that remains is to visit your local post office.

How to pick up a letter?

There is nothing special about receiving an ST notification - we just go to the post office with a passport and a notification. On the back side we fill out all the forms (full name, registration, passport details), wait for a free specialist, give him the form. In the case of cash on delivery, the full amount will be indicated at the bottom of the form.

We hope our material left no doubt about what the arrival of an ST notification from the mail means. If you have any additional questions, it is recommended to call directly the Russian Post office in your city or the central information center at 8-800-1-000-000.

Sometimes there is a need to convey important information or documents to another person. You can send by registered mail, it is safe and fast. It is guaranteed to reach the addressee, will be handed over personally against a signature, and the sender will be left with a receipt. Let's consider the following questions: how to send What is needed for this and how to do it correctly?

Types of postal items

There are several types of postal items. The first is letters open type, the easiest way, but not very reliable.

Any post office employee can see the information. They are sent without an envelope, simply folded, which is why they got that name (they are also called “postcards”).

The second is regular letters. The most famous and common type of shipment for many people, they are placed in an envelope and sent. But the guarantee of data safety during transmission is also small.

The third type is registered letters. They are prepared for sending personally by the author at any post office. They are delivered to the address and handed directly into the recipient’s hands, or he will be invited to the post office to receive the order. This type of sending is the most reliable, convenient and safe. If you don’t know how to send a registered letter, you can contact specialists at the department who will help you fill it out correctly.

Specified Requirements

It is important to know the requirements for a registered letter. The maximum weight should be no more than 100 grams, dimensions - from 110*220 mm to 229*324 mm. If the investment is light in weight (for example, 50 grams), then a regular format envelope will do.

If the weight or size is greater, you should contact the specialists of the communications department. Our staff will help you choose the appropriate envelope and tell you in detail how to send a registered letter. Delivery must be carried out tightly sealed and correctly

The registered letter is accompanied by a return receipt, which requires completion and is attached to reverse side envelope. All size and weight requirements must be met. If they do not comply with the standards, then it will be impossible to send by mail; the letter will simply be returned to the sender. The procedure itself is simple; you can immediately understand how to quickly send a registered letter. No special skill is required for this.

Registration

A common type of mail is registered letters with notification. It's reliable and safe. You need to go to the post office and buy the required envelope and stamps.

Then it’s time to start signing it. You must provide your full address and full name. addressee (recipient). On the lines reserved for the addressee's (sender's) data, the relevant details are entered. The envelope is carefully sealed. A note is also made indicating that the letter is issued with a notification. It comes in several types: simple or valuable, or custom.

The next step is to fill out the notification itself. On the one hand, the address and name of the addressee are indicated, on the other - the addressee. The Post Office staff will then carefully attach the notice to the envelope so that all details are visible. The main thing is to know how to send a registered letter correctly, because the initial result will depend on this. When it reaches the specified recipient, the notice will be sent back (this should be retained as it is a supporting document).

How to send a registered letter so that it accurately finds the addressee? A stamp is affixed to the designated area on the envelope and given to a specialist for weighing. After the procedure, you will be told how much to pay for the services. Be sure to wait for the receipt, as it contains complete shipping information. The type, date and time of sending, weight of the letter and the name of the employee, address and full name are indicated. recipient, barcode of the letter.

Tracking the path of registered mail

If you have a question about how to find a sent registered letter, note that it is now easy to track its movement. After paying for the service, the person who sent it receives a fourteen-digit number. Then you need to find the Russian Post website, it describes in detail how to track the path of your registered letter using a barcode. Of course, you will need to wait some time for the notification to arrive. The delivery process can be shortened in time by using air or first class shipping.

If something becomes unclear during the process, the employees working in the department will help you figure out how to send a registered letter.

Despite the advent of e-mail and all kinds of programs that allow free communication, postal services continue to be used. Official correspondence, correspondence between consumers and utility services, sending documents to court - all this is carried out strictly by mail. In addition to simple letters, which can only be sent by dropping them in the mailbox, the post office may offer to send a valuable or registered letter. What is the difference between these two postal items?

What is a registered letter?

If the sender wants to know whether his letter has reached the recipient or not, he sends a registered letter, for sending which he a receipt is presented. Attached to it is a notice that the sender fills out and on which the recipient must sign, as well as indicate the date when the letter arrived at his address. The notice indicates the address to which it should be returned. If it is returned to the sender with the addressee's signature, he can be sure that the letter has arrived.

This type of mail is often used during official correspondence when you urgently need to send documents and you need to be absolutely sure that they will reach the final addressee, since the post office guarantees delivery of such a letter. Enterprises also send registered letters when responding to requests and complaints from citizens in order to attach a receipt of the letter and a notification to the received response as proof of receipt of the correspondence by the addressee. If the registered letter is not received, it, together with the notification, is returned to the sender with the appropriate note.

What is a valuable letter?

A valuable letter is sent in cases where the documents or contents of the letter have certain value and if it is lost, the sender may suffer material damage. In a letter to mandatory an inventory is included, which indicates a list of documents and their cost, which the sender has the right to demand in the event of loss of correspondence. A valuable letter may also be accompanied by a notification of its receipt by the addressee.

What do registered letters and valuable letters have in common?

These types of postal items exist in order to secure shipment correspondence. Valuable and registered letters are usually accompanied by a receipt. For sending postal correspondence, the sender additionally pays for postal services, in confirmation of which he receives a receipt, which indicates a unique code by which the location of the postal correspondence can be tracked. You cannot send money either by valuable or registered mail; for this there are money transfers by mail.

What is the difference between registered and valuable letters?

Postal items have many differences, which the sender must carefully study before choosing exactly how he will send correspondence.

Price

Sending a registered letter costs less than a valuable one, and the reason lies in the fact that the latter is accompanied by an inventory of the attachment, which indicates the cost of the correspondence being sent. In case of loss of a letter or its theft, the post office is financially liable to the sender and compensates for the material damage caused. Usually sent by certified mail important documents, such as work book or claim materials that have a certain value for the sender, therefore their loss can cause him material damage.

Item type

By registered mail you can send a letter, an “M” bag, a secogram, a postcard or a parcel; a valuable letter has a narrower range of correspondence that can be sent - a container, a parcel, a letter or a parcel.

Availability of inventory and notice

Sending a valuable letter implies the mandatory completion of an attachment inventory, which indicates the entire list of documents being sent with an exact indication of their name, number of pages and cost. There is a special approved form to fill out. The correctness of filling out the inventory must be checked by postal employees; they check whether all the specified documents are available, since the postal service is responsible for the safety of the sent letter.

If everything is filled out correctly, then the postman puts a stamp on the attachment inventory and puts one copy of the inventory in the envelope and gives the other to the sender. The notification does not have to be attached to a valuable letter; the sender fills it out only if he wants to find out when the correspondence was received by the addressee. An inventory is not attached to a registered letter, but a receipt may be attached.

Delivery type

The postman delivers a registered letter to the addressee at the address specified by the sender. The notification must include the date of receipt and signature of the recipient. Once completed, the notification is sent to the sender as evidence that the letter was received by the addressee. If the recipient was not found at the specified address, the post office returns a registered letter marked “after the expiration of the storage period” or “the addressee has left.”

You can receive a valuable letter at the post office using your passport or by power of attorney. The recipient receives a notification to the address specified in the letter that a valuable letter has arrived at the post office and needs to be picked up. Unfortunately, this is a disadvantage of sending a valuable letter, since unscrupulous recipients may ignore the fact that the letter was sent to their address and never receive it, since it is returned to the sender after the end of its storage period at the post office.